How to plan your destination wedding

A Step-by-Step Guide to Creating Your Dream Celebration — Wherever You Are

Planning a wedding is exciting — but planning a destination wedding adds a whole new level of adventure, coordination, and magic. Whether you’re exchanging vows on a beach, in a tropical garden, or a vibrant city like Miami, there’s one key to success:

Planning smart, early, and with the right partners.

Here’s your step-by-step guide to planning a destination wedding that’s beautiful, stress-free, and unforgettable.

Step 1: Choose the Right Destination

Start with what matters most: the setting. Think about weather, accessibility, guest travel needs, and the type of vibe you want.

Consider:

• Coastal cities (like Miami) for beachy elegance

• Historic destinations for romantic charm

• Tropical islands for exotic flair

• Urban hotspots for culture + convenience

Pro Tip: Choose a location that’s easy for most guests to reach — with plenty of flight options, accommodations, and things to do nearby.

Step 2: Set Your Budget Early

Your destination affects everything — from vendor costs to travel and lodging. Outline a realistic budget, including:

• Venue and permits

• Travel and accommodations

• Food, décor, and entertainment

• Legal/documentation fees

• Wedding planner or coordination services

Tip: Keep buffer funds for last-minute changes or local add-ons.

Step 3: Secure Lodging for You & Your Guests

Don’t leave accommodations to chance. Block out a group of vacation rentals or boutique homes that fit your wedding style and guest needs.

Why vacation rentals work best:

• More space and privacy

• Perfect for families and wedding parties

• Full kitchens = less eating out

• Better for multi-day events and relaxing between festivities

Ero Rentals offers beautifully maintained homes in Miami and South Florida — ideal for wedding guests or even hosting intimate welcome dinners and post-wedding brunches.

Step 4: Hire Local Vendors You Can Trust

Research and book your vendors early — especially if you’re working with limited availability in high-demand destinations.

Start with:

• Wedding planner (local or destination-based)

• Photographer and videographer

• Florist, caterer, and cake designer

• Hair and makeup team

• Officiant and entertainment (DJ or live music)

Pro Tip: Look for vendors with solid reviews, social proof, and experience in destination events.

Step 5: Plan (and Communicate) the Schedule

Give your guests plenty of notice and keep them in the loop with a wedding website or app.

Share:

• Travel tips and packing lists

• Itinerary: Welcome night, wedding day, brunch, etc.

• Transportation info

• Dress codes and weather expectations

• Local attractions and things to do

Step 6: Visit the Location (if possible)

If budget and time allow, plan a scouting trip 3–6 months in advance. Use this visit to:

• Tour venues

• Meet vendors

• Try food, review setup details

• Confirm accommodation logistics

• Take engagement photos!

Step 7: Make it Legal

Every country (and even some U.S. states) has different marriage license requirements. Research ahead of time and gather all necessary documents early.

In Miami, for example, U.S. citizens can get a marriage license with:

• Valid ID

• No waiting period (if both are non-Florida residents)

• No blood test required

Always check for local rules if marrying abroad.

Step 8: Pack for the Wedding — and the Vacation

Think beyond just your dress and tux. Include:

• Travel documents

• Wedding attire + accessories

• Welcome bags or favors for guests

• Emergency kit (sewing kit, stain remover, tape, etc.)

• Gifts for your partner or wedding party

Ship large items in advance if possible.

Final Thought: Keep It Simple and Meaningful

At the heart of it all, your destination wedding is about connection — not perfection. Focus on what matters most, and trust your team to help bring your vision to life.

Whether you're saying “I do” by the sea or celebrating under the stars, a destination wedding can be the beginning of your greatest adventure.

Planning your destination wedding in South Florida?
Let Ero Rentals host your loved ones with comfort, convenience, and style.
Browse our event-friendly homes and group accommodations today.

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